Guidelines for Faculty Ranks and Promotion

The criteria listed under each rank indicate the level of achievement candidates are

expected to meet or exceed in order to be promoted to that rank. Prior service as a

librarian/archivist or prior service in other professional activities qualifies for

consideration in meeting the criteria for length of service but is not automatically

applicable. The typical length of service is indicated for promotion to ranks II, III and

IV. These criteria exclude the year in which promotion would be considered.

Increasing levels of attainment for these criteria are expected as a librarian/archivist

moves sequentially through the ranks. The terminal degree typical for all librarian ranks

is an ALA-accredited master's degree in librarianship/information science or foreign

equivalent. Equivalency will be determined by the Libraries' Human Resources

Department in consultation with the University Librarian and Associate Provost. The

terminal degree appropriate for all archivist ranks is a master's degree in a subject area

related to archival work. Academy of Certified Archivists (ACA) certification is

necessary for continuing employment beyond 5 years and for rank advancement

beyond Archivist I for archivists. For documentation concerning the named criteria and

evidence of fulfillment see "Criteria for Appointment and Promotion."

 

 

Librarian I / Archivist I

Definition: Entry-level rank; used for persons with limited or no professional

experience.

Criteria:

  1. ALA-accredited master's degree in librarianship/information science or foreign

equivalent for librarians, or a relevant terminal degree; master's degree in a

subject area related to archival work for archivists.

  1. Exhibit the potential for successful overall performance as a librarian/archivist;

demonstrate the ability to meet the eligibility for ACA certification within 2 years

of employment and to fulfill the requirements of ACA certification by 4 years of

employment as an archivist. Employment will not exceed 5 years unless ACA

certification is met.

 

Librarian II / Archivist II

Definition: Lower intermediate rank.

 

Criteria:

  1. ALA-accredited master's degree in librarianship/information science or foreign

equivalent for librarians, or a relevant terminal degree; master's degree and

ACA certification for archivists.

  1. Successful job performance.
  2. Initial professional growth as evidenced by involvement in any of the following three areas;
    1. Service to the University/Libraries;
    2. Professional Activities; or,
    3. Research and other Creative Activities. Service to the community may be used as additional support.

 

 

Length of service:

Before meeting the criteria for promotion to Librarian II/Archivist II, an individual

appointed as a Librarian I/Archivist I will typically have completed 2 years of

professional experience by the promotion application deadline. Candidates may be

recommended for early promotion if they are especially meritorious.

 

 

Librarian III / Archivist III

Definition: Upper intermediate rank.

Criteria:

  1. ALA-accredited master's degree in librarianship/information science or foreign equivalent for librarians, or a relevant terminal degree; master's degree and current or previous ACA certification for archivists.
  2. Continued successful job performance. The candidate is expected to demonstrate the potential for:

a. performing or administering complex or highly specialized duties; or,

b. developing a high level of expertise in his/her specific area of librarianship/

archival work.

3. Continued professional growth since the candidate's last promotion as evidenced

by significant contributions selected from the following three areas:

a. Service to the University/Libraries;

b. Professional Activities; or,

c. Research and other Creative Activities. Service to the Community may be

used as additional support.

4. Demonstrated consistency and growth in the candidate's work and other

contributions along with a likelihood of continuing excellence.

 

Length of Service:

Before meeting the criteria for promotion to Librarian III/Archivist III, an individual

appointed or promoted to the rank of Librarian II/Archivist II will typically have

completed 5 years of professional experience by the promotion application deadline.

Candidates may be recommended for early promotion if they are especially meritorious.

 

 

Librarian IV / Archivist IV

Definition: Highest rank.

Criteria:

  1. ALA-accredited master's degree in librarianship/information science or foreign equivalent for librarians, or a relevant terminal degree; master's degree and ACA certification for archivists.
  2. Consistently successful job performance. The candidate is expected to:

a. perform or administer complex or highly specialized duties; or,

b. have developed and maintained a high level of expertise in his/her specific

area of librarianship/archival work.

  1. Recognized by his/her colleagues as being outstanding in at least one of the specific areas of librarianship/archival work.
  2. A record of sustained professional growth since the candidate's last promotion as evidenced by extensive contributions selected from the following three areas:

a. Service to the University/Libraries;

b. Professional Activities; or,

c. Research and other Creative Activities. Service to the Community may be

used as additional support.

 

Length of Service:

Before meeting the criteria for promotion to Librarian IV/Archivist IV, an individual

appointed or promoted to the rank of Librarian III/Archivist III will typically have

completed 10 years of cumulative professional experience by the promotion application

deadline. Candidates may be recommended for early promotion if they are especially

meritorious.